Published on 03/17/20 by karyn.menzies@safetyspot.com
Click on the round, group icon in the top, right corner and go to the Personnel Management.
Click on Print Badges.
Enter personnel name and click Generate Badge.
Badge will open in new window.
Published on 10/05/19 by karyn.menzies@safetyspot.com
Go to Organization Settings by clicking the circular group icon in the top, right corner and select Personnel Management.
Go to Managers.
Click +Add Managers in the top, right corner.
Search for user by typing in the search bar or scroll to user and click +Add.
Edit manager role settings and save.
Published on 05/16/19 by karyn.menzies@safetyspot.com
Click on the circular group icon in the top, right corner and click on the organization name.
Go to Settings by clicking the small gear button near the top, right corner of the organization page.
Go to Privacy to access the form builder for new accounts.
Toggle select ON to require more information in requests.
Click Edit Required Questions.
Select +Add More to add fields for new questions. Edit questions as needed. Be sure to click Save.
Note:Responses can be found within your requests dashboard under membership requests.
Published on 04/10/19 by karyn.menzies@safetyspot.com
Click the circular group icon in the upper, right corner and go to Personnel Management.
Under the Training column, a check mark indicates there are no training assignments pending. An exclamation point indicates a training is not current.
Under the exclamation point, you may click on the incomplete assignment.
This takes you to the personnel profile. Click the arrow next to Courses to view details and state of training completion.
Published on 01/25/19 by jose.vega@safetyspot.com
Release 2
Members are added to an organization to gain access to trainings and communicate within the organization. Members may be added by a manager by phone number and/or an email address. There is a short form to fill in, and the member is added to this organization.
Click on the circular, group menu at the top, right of your screen.
Click on Members, and this will take you to the member’s section of your organization. Here you can view all members of your organization, as well as, add, remove, and edit members.
To add a new member, click on add member just underneath the search bar. This will prompt you to select whether you want to add member by phone or email.
Please note that whichever method you choose, there is still the option to notify the member by the alternate as well. The method you choose will simply be the required information you need to add the member.
After selecting a method, fill in the form and click save. This person will then be notified. You will also then have the option to fill out additional details for this member. Be sure to save.
The added member will receive a notification based on the method in which they were added, either a text or email to confirm, and allows the member to activate their account. If this person is already a member of Safety Spot, they will see the notification that they've been added to the or...
Published on 01/25/19 by jose.vega@safetyspot.com
Release 2
Managers now have the option to view the member list in a table view. With this layout, managers are able to see, along with the contact info and other information, which members have incomplete training assignments pending. Managers may also quickly send a reminder to the member, via email or text, to complete this assignment.
A check-mark under training indicates that this member has no incomplete or pending assignments.
Safety Spot will remind all users of any required training that they have not yet completed. However, a manager can now send the user an email or text message reminder that they have outstanding required training.
There are several ways to assign required training to a user's curriculum. For more information, you can check out our How To on assigning training to users!
Published on 01/25/19 by jose.vega@safetyspot.com
Release 2
A key feature of the Safety Spot platform is the Training Center. Trainers can add and manage training lessons. Managers can assign required training in five ways. Required training can be assigned to individual members, or by team, organization, access level, and department.
Start by clicking on the circular group icon at the top, right corner of the screen.
Go to Personnel Management
Click on the name of the user in which you'd like to assign a training.
Go to the trainings tab, then select a training from the drop down bar, and click assign. This adds the training you selected to this individual's required trainings.
From the menu on the left of the screen, go to the Community Center.
In the Community Center, select the team in which you'd like to assign a training.
Go to the Required Training tab and click edit.
Select a training from the drop-down box to assign to this team, and click assign. This training is now a required training for all individuals on this team.
Published on 01/24/19 by jose.vega@safetyspot.com
Release 2
At the top, right corner of the screen, click on the circular group icon and click on Personnel Management.
Click on the Managers tab, and go to the manager you'd like to make an Administrator.
Click on Manager Settings to the far right of their name.
Go to Organization Administrator and select toggle this option ON.
Published on 01/24/19 by jose.vega@safetyspot.com
Release 2
Go to Personnel Management from the circular group icon in the top, right corner.
Scroll to the member in need of a password reset. Click the small gear icon on the far right.
Scroll to the bottom of this form and click Reset Password.
Here you can choose whether to send the password reset instructions to the member by email or phone or reset the password on their behalf and send the member the new password.
Note:Members can also independently reset their password by going to Safety Spot's sign in screen and clicking on the Forgot your password? link
Published on 01/15/19 by karyn.menzies@safetyspot.com
Click on the circular group icon in the top, right corner and go to Personnel Management.
Select Managers from the menu bar at the top.
Scroll to the desired manager and click Manager Settings to the right.
Once in settings, scroll to the bottom and click Remove from [Organization] Management.
Published on 11/06/18 by karyn.menzies@safetyspot.com
Click the round, group icon in the upper, right corner.
Go to Personnel Management.
Scroll to the member which you'd like to remove. Click the small gear button on the right.
At the very bottom of this page, click Remove from (Organization Title). Confirm your selection.
Under Personnel Management, click More, located on the right.
Select Show Removed Members at the bottom of this menu.
Click the add member icon next to the name of the removed member you'd like to reactivate.
Published on 11/02/18 by karyn.menzies@safetyspot.com
A new member must go to your Safety Spot site and request to join your organization by clicking Request to Join from the landing page and filling out a short form.
Once the request is sent, a manager may log into their organization and will see a notification on the circular, group icon in the upper, right corner.
Click on this circular, group icon and go to Requests. You should see a number by Requests indicating that new members have sent requests to join this organization.
At the very top of the Member Request page, you will see new requests in bold type. Now, you can choose to either accept or deny this membership request.
After approving a member request, managers may also select 'edit profile' on the right to edit details about this member such as contact info, department, access type, and trainer status. Be sure to save changes to the member's profile.
Published on 10/19/18 by karyn.menzies@safetyspot.com
Click on the round, group icon in the top, right corner and go to the volunteer index page.
Click on the Print Badges button located under New Volunteer.
Select the volunteers in which you'd like to generate badges for. You may select more than one at a time.
Click Generate Badges and the badges will be generated, available to be printed, cut, and distributed to volunteers.
Note: After the QR-code is scanned, this is the view that will be generated.
Published on 10/03/18 by karyn.menzies@safetyspot.com
Go to Organization Settings.
Click Settings at the top, right corner of this page.
Go to Members from the menu on the left.
Toggle select to allow members of this organization to upload and edit credentials.
Now we will show the updated credential access in the member's settings. Click on the member icon at the top, right.
Select your name to go to your member profile.
Go to Credentials from the menu on the left.
Now you will see the options to attach new and edit files here.
Go to Personnel Management
Click on the Managers tab.
Scroll to the manager in which you'd like to grant access and click Manager Settings.
Under Manager Settings find and select the box granting this manager permission to create user credentials. Click save.
To view the updated permission, now go tot he personnel tab and select the ...
Published on 08/16/18 by karyn.menzies@safetyspot.com
Go to your organization by clicking on the circular organization icon in the upper, right corner of the organization welcome screen.
Click on Settings.
Select Departments from the menu on the left.
Here you can add departments to your organization, as well as assign required training for each department.
Be sure to click Save to save newly added departments.
Published on 07/25/18 by karyn.menzies@safetyspot.com
Go to Personnel Management.
Click on Visitors.
Go to New Visitor in the far-right corner.
Choose desired location.
From here, the sharable link will be generated and can be shared directly via email, or copied and pasted.
Below is the form visitors will be taken to via the shareable link.