Published on 01/15/19 by karyn.menzies@safetyspot.com
Click on the circular group icon in the top, right corner and go to Personnel Management.
Select Managers from the menu bar at the top.
Scroll to the desired manager and click Manager Settings to the right.
Once in settings, scroll to the bottom and click Remove from [Organization] Management.
Published on 01/14/19 by karyn.menzies@safetyspot.com
From the drop-down menu in the top-left corner, go to Equipment & Assets.
Click Circulation listed in the top menu bar.
You will see a list of equipment available to your organization. Note:You must have access to the equipment you are requesting to check-out.
Click Check-Out on the desired equipment. You will then see an alert that the check-out is pending approval.
Note:You will get a notification indicating whether this check-out is approved or denied.
From the drop-down menu in the top-left corner, go to Equipment & Assets.
Click Circulation listed in the top menu bar.
Click Management in the top, right corner.
There will be a small, oval icon in the top, right corner indicating pending requests. Click the icon to view.
Now managers may choose whether to approve or deny the check-out request. The user will receive a notification with the manager's selection.

Other sites also use it for liability waiver automation prior to site entry at the front desk.
When using the native app on Android or iPhone/tablet, it converts the tablet or smartphone to a kiosk screen for repetitive ta...
Published on 12/21/18 by karyn.menzies@safetyspot.com
Updated on 01/07/20.
Go to the Training Center from the drop-down menu in the top, left corner.
Go to Training Management.
Now in the upper, right corner, there is a Settings button. Click Settings.
Under Training Center Settings, there is a General tab and a Training Center Home Page tab. Under the General tab, you may view a list of all trainings and the training managers.
Under the Training Center Home Page tab, you may select to edit the Training Center Home Page and use a custom training list. Toggle select this feature on.
Now you may select the trainings to be featured at the top of the Training Center home page. Click Add Trainings.
Now when you go back to the Training Center, you will see the selected trainings featured at the top under Favorite Trainings.
Note:The order of the favorites list an also be edited under settings by dragging the small arrows next to the training title.
Also,when the custom option is turned off, the Training Center home page will automatically feature the most popular trainings.
Published on 12/14/18 by karyn.menzies@safetyspot.com
Updated on 01/07/20.
Go to the Training Centert from the drop-down menu in the top, left corner.
Go to Trainer Management.
Scroll to and select the course you'd like to edit. Click Edit Training.
Scroll down to the lessons of this course. Go to the lesson you'd like to edit and click Edit Lesson.
Scroll to Prerequisites and click the bar to add lessons as prerequisites.
Click save.
Note: Now when a user goes to enroll in this lesson, they will receive a message to first complete this lesson's prerequisites.
Published on 12/04/18 by karyn.menzies@safetyspot.com
Updated on 01/07/20.
Go to the Training Center from the drop-down menu in the top, left corner.
Go to Training Management.
Scroll to the desired training, and click edit training. on the right.
Scroll down to Prerequisites and toggle ON.
Now, add the trainings you'd like to have as prerequisites for this training. Save.
Note Now when a user goes to enroll in this training, they will receive a pop-up message prompting them to complete the listed prerequisite trainings before enrolling.
The prerequisite trainings can also be seen when viewing the training's main page.
Published on 11/22/18 by karyn.menzies@safetyspot.com
Go to Personnel Management from the circular icon located in the top, right corner.
Go to More and click Upload Bulk Member List
Click Download Template
This will take you to the Excel template. Fill in members' first and last name and email. Phone numbers are optional.
Save the spreadsheet as a .CSV file
Go back to Safety Spot and click Browse. Select the saved Excel file.
Click Import CSV.
To ensure the members have been added, go to Sort at the top, right corner. Select Newest First. This will reorder the list of members by putting the newly added members first.
You should see the new members you've added at the top of this list.
Published on 11/21/18 by karyn.menzies@safetyspot.com
Select the equipment you'd like to duplicate from the main page or the Equipment & Assets page.
Click on the 3 small dots on the far right.
Go to Make Duplicate.
Here you can fill out details about the new equipment added. Users are urged to rename the model title of this equipment.
Other details such as technical specifications, managers, and reservation options may also be edited. Click save.
This equipment has now been added to the organization's list of equipment.
Published on 11/13/18 by karyn.menzies@safetyspot.com
Start by going to Kiosk from the drop-down menu in the top, left corner.
Select Visitor Check-in.
Choose the location.
Fill in your first name, last name, and email.
Click save, or continue if you are an existing member of the organization.
Read then check the box below the Release and Liability Waiver to acknowledge understanding of the terms and conditions. Click Next.
Type your full name for a digital signature. Sign and check in.
You will receive a confirmation number as well as an email containing this information.
Published on 11/06/18 by karyn.menzies@safetyspot.com
Click the round, group icon in the upper, right corner.
Go to Personnel Management.
Scroll to the member which you'd like to remove. Click the small gear button on the right.
At the very bottom of this page, click Remove from (Organization Title). Confirm your selection.
Under Personnel Management, click More, located on the right.
Select Show Removed Members at the bottom of this menu.
Click the add member icon next to the name of the removed member you'd like to reactivate.
Published on 11/02/18 by karyn.menzies@safetyspot.com
A new member must go to your Safety Spot site and request to join your organization by clicking Request to Join from the landing page and filling out a short form.
Once the request is sent, a manager may log into their organization and will see a notification on the circular, group icon in the upper, right corner.
Click on this circular, group icon and go to Requests. You should see a number by Requests indicating that new members have sent requests to join this organization.
At the very top of the Member Request page, you will see new requests in bold type. Now, you can choose to either accept or deny this membership request.
After approving a member request, managers may also select 'edit profile' on the right to edit details about this member such as contact info, department, access type, and trainer status. Be sure to save changes to the member's profile.
Published on 10/29/18 by karyn.menzies@safetyspot.com
Go to Locations from the drop-down menu in the top-left corner.
Select the space to which you'd like to add the equipment: site, building, building section, room, or functional space.
Select Equipment & Personnel
Click +Add Equipment
Select the equipment type from this list, then proceed to fill out details about the equipment being added. Click Create to add this equipment to the site's inventory.
Note: If the equipment type you need to add is not listed, you may request for it to be added by clicking on Equipment Type not listed? in the top, right corner.
Go to Equipment & Assets from the drop-down menu in the top-left corner.
Select +New in the upper, right corner.
Site, building, building section, room, and functional space are listed above the location names. Select the location type, then location name to which you'd like to add this equipment.
Select the equipment type from this list, then proceed to fill out details about the equipment being added. Click Create to add this equipment to the site's inventory.
Note: If the equipment t...
Published on 10/19/18 by karyn.menzies@safetyspot.com
Click on the round, group icon in the top, right corner and go to the volunteer index page.
Click on the Print Badges button located under New Volunteer.
Select the volunteers in which you'd like to generate badges for. You may select more than one at a time.
Click Generate Badges and the badges will be generated, available to be printed, cut, and distributed to volunteers.
Note: After the QR-code is scanned, this is the view that will be generated.
Published on 10/18/18 by karyn.menzies@safetyspot.com
Volunteer Method #1: Convert any laptop/computer into a sign-up kiosk with the volunteer kiosk mode.
Go to Kiosk from the drop-down menu at the top, left corner.
Click Volunteer Check-In.
Fill in the form and click check-in.
Volunteer Method #2: Send out this link from your Personnel Management dashboard > Volunteer Tab
Click on the round, group icon in the top, right corner.
Go to Personnel Management.
Click the Volunteer tab
Click the link icon next to New Volunteer. The link is copied. You may now paste this link to send out to volunteers.
Volunteer Method #3: Your response team can manually add volunteer by going to your SafetySpot's Personnel Management page, then clicking on the Volunteer tab and clicking on "new volunteer" button.
Click on the round, group icon in the top, right corner.
Go to Personnel Management.
Click the Volunteer tab.
Click New Volunteer located to the far right of the screen.
Enter the email of the volunteer you'd like to provide with the volunteer link/invite. An...
Published on 10/17/18 by karyn.menzies@safetyspot.com
Go to Equipment & Assets from the drop-down menu at the top, left corner.
Select the equipment in which you'd like to manage reservations.
Click the blue gear icon in the top, right corner.
Go to Manage Reservations from the menu on the left.
Toggle select 'Allow Reservation' ON or OFF depending on whether you'd like this equipment to be available for reservations. When Off is selected, users will not be able to select 'Schedule a Job' for this equipment.
After selecting the desired equipment, click the blue gear button in the top, right corner.
Go to Manage Reservations.
Now, go to reservation History and click Download xsl. An excel spreadsheet including this equipment's full reservation history will be generated.
 is the maximum time allowed. If any time exceeding that is attempted, a message will appear alerting them of the maximum time allowed and prompt them to choose another time frame. Scheduling within this time frame will be accepted and added to the schedule.
Published on 10/04/18 by karyn.menzies@safetyspot.com
Go to Locations from the drop-down menu at the top, left.
Select +New Site to add a site to your organization.
Edit name, address, and access for this site. Click Create Site.
Once a site is created, you may add buildings and building sections to the site by clicking +New Building/+New Building Section.
Select +New Room/+New Functional Space to add a room or functional space (designated laboratory bench, microscopy room, reactor workroom, machine learning space, etc.) to your building.
Equipment may also be added to a particular site, building, or room by clicking on the site, under the Equipment and Personnel tab. Another way to add equipment is by going into Equipment & Assets from the main drop-down menu and clicking +New.
Published on 10/03/18 by karyn.menzies@safetyspot.com
Go to Organization Settings.
Click Settings at the top, right corner of this page.
Go to Members from the menu on the left.
Toggle select to allow members of this organization to upload and edit credentials.
Now we will show the updated credential access in the member's settings. Click on the member icon at the top, right.
Select your name to go to your member profile.
Go to Credentials from the menu on the left.
Now you will see the options to attach new and edit files here.
Go to Personnel Management
Click on the Managers tab.
Scroll to the manager in which you'd like to grant access and click Manager Settings.
Under Manager Settings find and select the box granting this manager permission to create user credentials. Click save.
To view the updated permission, now go tot he personnel tab and select the ...
Published on 08/31/18 by daniel.medina@safetyspot.com
Hello,
The new Energizers that are coming out will only turn of by pressing the Job Stop button on the Energizer.
If it is turned off via web app or due to the end of a scheduled time, the energizer will stay on but notify that it should be turned off by cycling colors on the RGB button indicator.
Published on 08/17/18 by karyn.menzies@safetyspot.com
Go to Equipment & Assets.
Select the equipment in which you'd like to view or edit a document for.
Click the 3 tiny dots on the far right of the menu bar.
Go to E-Resources.
Here you can click to view and download existing documents from this list, as well as search, add new, or edit documents.
Under Edit, you can make the file public for anyone to download, or delete the file.
When you select Allow to make it a public file, you must click Update File to save this change.
Published on 08/16/18 by karyn.menzies@safetyspot.com
Go to your organization by clicking on the circular organization icon in the upper, right corner of the organization welcome screen.
Click on Settings.
Select Departments from the menu on the left.
Here you can add departments to your organization, as well as assign required training for each department.
Be sure to click Save to save newly added departments.
Published on 08/13/18 by karyn.menzies@safetyspot.com
Go to Locations and select the building in which you'd like to update or add an address.
Click the blue gear button in the top, right corner.
Here you may edit the specific address for this building, if different from site address, or prompt it to use the site address.
When adding a new building, you will be prompted to input an address, if different from site address.
Published on 08/10/18 by karyn.menzies@safetyspot.com
Start by going into Locations from the drop-down menu at the top, left corner.
Here you can view, edit, and add sites, buildings, building sections, rooms, and functional spaces. To edit, select a site, building or any location type.
In the upper-right corner of this page, click the small, blue gear button to get to settings. Here you can edit the site's name, address, emergency contact information, as well as personnel, access requirements, visitor check-in, hours of operation, and privacy settings from the menu on the left.
When going in to edit a site, you may also edit and add buildings within this site. When editing a building, you may edit and add building spaces and rooms. All of these locations may be accessed individually from the main Locations page.