Published on 10/19/18 by karyn.menzies@safetyspot.com
Click on the round, group icon in the top, right corner and go to the volunteer index page.
Click on the Print Badges button located under New Volunteer.
Select the volunteers in which you'd like to generate badges for. You may select more than one at a time.
Click Generate Badges and the badges will be generated, available to be printed, cut, and distributed to volunteers.
Note: After the QR-code is scanned, this is the view that will be generated.
Published on 10/18/18 by karyn.menzies@safetyspot.com
Volunteer Method #1: Convert any laptop/computer into a sign-up kiosk with the volunteer kiosk mode.
Go to Kiosk from the drop-down menu at the top, left corner.
Click Volunteer Check-In.
Fill in the form and click check-in.
Volunteer Method #2: Send out this link from your Personnel Management dashboard > Volunteer Tab
Click on the round, group icon in the top, right corner.
Go to Personnel Management.
Click the Volunteer tab
Click the link icon next to New Volunteer. The link is copied. You may now paste this link to send out to volunteers.
Volunteer Method #3: Your response team can manually add volunteer by going to your SafetySpot's Personnel Management page, then clicking on the Volunteer tab and clicking on "new volunteer" button.
Click on the round, group icon in the top, right corner.
Go to Personnel Management.
Click the Volunteer tab.
Click New Volunteer located to the far right of the screen.
Enter the email of the volunteer you'd like to provide with the volunteer link/invite. An...
Published on 10/17/18 by karyn.menzies@safetyspot.com
Go to Equipment & Assets from the drop-down menu at the top, left corner.
Select the equipment in which you'd like to manage reservations.
Click the blue gear icon in the top, right corner.
Go to Manage Reservations from the menu on the left.
Toggle select 'Allow Reservation' ON or OFF depending on whether you'd like this equipment to be available for reservations. When Off is selected, users will not be able to select 'Schedule a Job' for this equipment.
After selecting the desired equipment, click the blue gear button in the top, right corner.
Go to Manage Reservations.
Now, go to reservation History and click Download xsl. An excel spreadsheet including this equipment's full reservation history will be generated.
 is the maximum time allowed. If any time exceeding that is attempted, a message will appear alerting them of the maximum time allowed and prompt them to choose another time frame. Scheduling within this time frame will be accepted and added to the schedule.
Published on 10/04/18 by karyn.menzies@safetyspot.com
Go to Locations from the drop-down menu at the top, left.
Select +New Site to add a site to your organization.
Edit name, address, and access for this site. Click Create Site.
Once a site is created, you may add buildings and building sections to the site by clicking +New Building/+New Building Section.
Select +New Room/+New Functional Space to add a room or functional space (designated laboratory bench, microscopy room, reactor workroom, machine learning space, etc.) to your building.
Equipment may also be added to a particular site, building, or room by clicking on the site, under the Equipment and Personnel tab. Another way to add equipment is by going into Equipment & Assets from the main drop-down menu and clicking +New.
Published on 10/03/18 by karyn.menzies@safetyspot.com
Go to Organization Settings.
Click Settings at the top, right corner of this page.
Go to Members from the menu on the left.
Toggle select to allow members of this organization to upload and edit credentials.
Now we will show the updated credential access in the member's settings. Click on the member icon at the top, right.
Select your name to go to your member profile.
Go to Credentials from the menu on the left.
Now you will see the options to attach new and edit files here.
Go to Personnel Management
Click on the Managers tab.
Scroll to the manager in which you'd like to grant access and click Manager Settings.
Under Manager Settings find and select the box granting this manager permission to create user credentials. Click save.
To view the updated permission, now go tot he personnel tab and select the ...
Published on 08/31/18 by daniel.medina@safetyspot.com
Hello,
The new Energizers that are coming out will only turn of by pressing the Job Stop button on the Energizer.
If it is turned off via web app or due to the end of a scheduled time, the energizer will stay on but notify that it should be turned off by cycling colors on the RGB button indicator.
Published on 08/17/18 by karyn.menzies@safetyspot.com
Go to Equipment & Assets.
Select the equipment in which you'd like to view or edit a document for.
Click the 3 tiny dots on the far right of the menu bar.
Go to E-Resources.
Here you can click to view and download existing documents from this list, as well as search, add new, or edit documents.
Under Edit, you can make the file public for anyone to download, or delete the file.
When you select Allow to make it a public file, you must click Update File to save this change.
Published on 08/16/18 by karyn.menzies@safetyspot.com
Go to your organization by clicking on the circular organization icon in the upper, right corner of the organization welcome screen.
Click on Settings.
Select Departments from the menu on the left.
Here you can add departments to your organization, as well as assign required training for each department.
Be sure to click Save to save newly added departments.
Published on 08/13/18 by karyn.menzies@safetyspot.com
Go to Locations and select the building in which you'd like to update or add an address.
Click the blue gear button in the top, right corner.
Here you may edit the specific address for this building, if different from site address, or prompt it to use the site address.
When adding a new building, you will be prompted to input an address, if different from site address.
Published on 08/10/18 by karyn.menzies@safetyspot.com
Updated on 10/15/18.
Start by going into Locations from the drop-down menu at the top, left corner.
Here you can view, edit, and add sites, buildings, building sections, rooms, and functional spaces. To edit, select a site, building or any location type.
In the upper-right corner of this page, click the small, blue gear button to get to settings. Here you can edit the site's name, address, emergency contact information, as well as personnel, access requirements, visitor check-in, hours of operation, and privacy settings from the menu on the left.
When going in to edit a site, you may also edit and add buildings within this site. When editing a building, you may edit and add building spaces and rooms. All of these locations may be accessed individually from the main Locations page.
Published on 08/06/18 by karyn.menzies@safetyspot.com
From the drop-down menu at the top-right corner, go to Chemical Management.
To the right of the screen, find and click the Go to Chemical Inventory tab.
Here you will see a search bar above the listed chemicals. You may search for a chemical by its name or cas#. As you type, chemicals matching the description will pop up.
Go to the chemical inventory by repeating steps 1 and 2 from above.
From here, click Add Chemical from the menu bar at the top, left.
Select the manufacturer of the chemical you are adding. Click next.
Click Select Chemical Name and a search bar will appear right above this list of chemicals. Here you may also search by name or cas#.
Once the desired chemical is found, select it and click create. From there you will be able to enter additional details about this chemical and save.
Published on 07/27/18 by karyn.menzies@safetyspot.com
Go to Personnel Management.
From this list of personnel, scroll to your name and click Settings on the right.
On this form, you may change your username as well as other personal information, if needed.
Scroll down and click Save.
Published on 07/27/18 by karyn.menzies@safetyspot.com
To begin, go to your organization's main page.
Click on Settings in the top, right corner.
From the menu on the left, go to Images.
Here you can upload your Organization's logo from your computer's files as well as a background image for your organization's login page, or choose from the preloaded background image samples.
Published on 07/25/18 by karyn.menzies@safetyspot.com
Go to Personnel Management.
Click on Visitors.
Go to New Visitor in the far-right corner.
Choose desired location.
From here, the sharable link will be generated and can be shared directly via email, or copied and pasted.
Below is the form visitors will be taken to via the shareable link.
Published on 07/13/18 by karyn.menzies@safetyspot.com
Updated on 09/19/18.
Go to Training Center and view your Training Certificates.
From the top menu, switch the organization you are logged into, or request to join a new organization if needed.
Go back to the Training Center and view the Training Certificates; you will see the same certificates have transferred when you log into a new organization.
Go to the Training Center.
Go to Training Management, the blue box in the top, right corner.
Select a training.
Go to Settings.
At the top, right corner click Add Organization.
From here, you may send the training to another organization as well as view o...
Published on 04/13/18 by daniel.medina@safetyspot.com
After some recent testing of our connected devices, we found a couple of issues:
1) A simple error when using the Smart Lock is that when it is "open", the device pauses communication with our servers. This caused our servers to think the device is disconnected, although normal operation resumes after the device "closes". This has already fixed on our code base, a firmware update will put devices to the most updated firmware version.
2) A more complicated and irregular problem is a soft-restart of the device caused by a network connection error after prolonged use. Currently, the device simply restarts itself and reconnects to resume operation, but it is causing extra data to be sent as well as the device being unavailable for a few seconds every time it happens. A fix is being tested right now, once solved a firmware update will put all devices up to date.
Please feel free reach out with questions/concerns. We want to expose our devices to as much testing as possible in order to bring a more reliable product as quickly as we can.
Thank you,
Daniel
Published on 12/13/17 by dustin.thelen@safetyspot.com
Updated on 07/03/18.
On Tuesday December 19, 2017, new custom sub domains for each organization are scheduled to go live. We want you to be aware of a minor change that Users may notice when they are signing in.
The simplest way to deal with this change is for users to always navigate to the custom sub domain URL for your organization when they want to sign in which takes them to a screen like the one below so they can proceed as usual. (This URL was sent to your account's Administrator earlier this week.)
Alternatively, users can receive a reminder showing the custom sub domain(s) for all organizations they are a member of.
And for people that want to request to join your Organization on Safety Spot but who don't get an invitation sent to them, all they have to do is enter your organization's custom domain "name" into the your-organization field of the landing page shown below. This screen is also where you can click to request a reminder. (Please note, if their organization is an affiliate under yours, they will need to enter the parent organization's custom domain "name".)
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Published on 08/29/17 by admin@safetyspot.com
Updated on 07/03/18.
Release v.1
CSU-LA is known for their hydrogen station and fuel cell cars. CSU-LA was the first hydrogen station in California to be certified to sell fuel to the public. Safetyspot.com welcomes CSU-LA to our family of innovative and complex facilities that put safety first!
Published on 04/21/16 by admin@safetyspot.com
Updated on 07/03/18.
Release 1.2.0
Let's imagine for a second that you are a Manager at the FooBar Organization. As a manager, you probably have a team of employees; and as a manager, your job is to manage this team.
This is why we have included, as one of our core modules, the Team Management feature — let's take a quick overview on its functionality and how it could be used to serve your needs.
To create a team, you must first have a Manager Account in the Organization (if you do not, you can send a request under Organization Settings). With a Manager Account, you should find the following form under Team Management:
After entering a name to create a Team, the next step is to Add Members:
And as simple as that the Team is complete! But before you go and create your teams, let's explore the different functionalities that we have included for Teams.
Firstly, you will notice the Navigation Menu on the left has a link to Certifications. This link will bring you the the Team's Certification Settings where you can assign any of the available certifications to your team.
Unless otherwise specified, all the Team Leads will receive notifications when a team member completes any of Team's Certifications.
Speaking of Team Leads, this is ano...
Published on 03/27/16 by diego.diaz@safetyspot.com
Updated on 07/03/18.
Release 1.1.0
Safety Spot is releasing version 1.1.0 and we are very excited to launch the following features.
We are introducing the ability for users to join several organizations using the same account; there's a couple of ways to do that. In Account Settings, there is now a dropdown that allows users to send a request to become a member an Organization, even after the user is already member of one:
You may have also noticed the new Organizations Dropdown in the Navigation bar. Users can use this to quickly send a request or switch between the Organizations they already belong to.
We hope this feature will allow users to seamlessly switch between organizations and eliminate the need to create a different account for each one.
With this release, we are also introducing Notifications. Users will now get notified when they have been added to an organization, when they are given a Manager Role, and many more actions that are relevant to the user. When notifications are sent, the user will see a number on the top navigation bar corresponding to the number of new notifications.
This feature has enormous potential and will be expanded as Safety Spot grows.